Team invites and roles
Invite teammates, understand workspace roles, and handle expired or mismatched invites.
Team invites and roles
This guide explains how to invite teammates, what each workspace role can do, and how to recover when an invite no longer works.
Workspace roles
Nimriz supports four workspace roles:
owner: full control, including owner-only safeguardsadmin: can manage most workspace settings, teammates, and domainsmember: can work with links but does not manage workspace administrationviewer: read-only access
If your workspace belongs to an organization, you may also see separate org roles such as org_member, org_admin, org_owner, or org_billing_admin. Those org roles do not replace the workspace role shown inside the workspace itself.
Invite a teammate
- Open your workspace team settings.
- Enter the teammate's email address.
- Choose the correct role.
- Send the invite.
For org-level roles such as org_admin or org_billing_admin, use the organization members page instead of the workspace team page.
The invited email matters. The acceptance flow is tied to that exact email address.
If the invited workspace belongs to an organization, accepting the workspace invite can also create or reuse the matching org membership automatically.
Invite expiry and recovery
- invites are time-limited
- expired invites should be resent rather than reused
- revoked invites stop working immediately
If someone says the invite page is invalid, ask the workspace admin to resend the invite instead of forwarding an older email chain.
Resend or revoke
Admins and owners can typically:
- resend a pending invite
- revoke a pending invite
Resending is the right choice when the teammate never received the email or the link expired. Revoking is the right choice when the wrong email was invited or the invite should no longer be used.
Common invite problems
Signed in with the wrong email
If the person is already signed in, they may need to switch accounts before accepting the invite. The invite is for the exact email that was invited.
Invite already accepted
If they already joined the workspace, they should switch to the correct active workspace instead of trying to re-accept the invite.
If the workspace belongs to an organization, they may also need to confirm that the organization layer exists and then switch into the correct workspace.
Wrong role assigned
An admin or owner can update a non-owner role after the teammate joins. Owner role changes have stricter safeguards.
Owner safeguards
For safety:
- every workspace must keep at least one owner
- admins cannot remove or demote the last owner
- only owners can assign another owner
When to contact support
Contact support if:
- the invited email is correct but acceptance still fails
- an invite appears pending even after the user joined
- a role or membership change is blocked and you do not understand why